Reference
Use Reference when you need a quick reminder of screen purpose, supported import formats, status names, folder meanings, categories, evidence types, or the final review checklist.
Main Screens
| Screen | Use it for |
|---|---|
| Dashboard | High-level app landing area after sign-in. |
| Tables | Create, open, export, and manage expense tables. |
| Table | Review and edit entries for one table. |
| Add Entries | Manually create entries from documents. |
| Master Table | Review all entries across all tables. |
| Documents | Manage receipt/invoice evidence and document folders. |
| Statements | Import Monzo CSV and Revolut ZIP files. |
| Batch | Review imported transaction rows before saving to tables. |
| Grants | Create and manage grants, their AI context and rules, and the grant schedule. |
| Settings | Manage the organisation and members, purchasers, timesheets, and exports. |
| Subscription | Manage billing/subscription. |
| Setup | Create or join an organization when required. |
Import Formats
| Source | File type | Notes |
|---|---|---|
| Monzo | CSV | Main Monzo import path. Receipt URLs are downloaded when available. |
| Revolut | ZIP | Standard expense exports with CSV and receipt files. |
| Revolut Bills | ZIP | Supported niche Revolut Bills ZIP shape; upload separately from standard expense ZIPs. |
| Reconciliation | CSV | Used for table or master bank statement reconciliation. |
| Schedule import | CSV-like text | Requires specific grant schedule columns. |
Batch Statuses
| Status | Meaning |
|---|---|
| Uploading | Import has started and files are being handled. |
| Processing | Rows, receipts, evidence, or AI steps are being processed. |
| Completed | Batch is ready to review and save. |
| Failed | Import failed and needs attention. |
| Merging | Multiple imports or batches are being combined. |
Grant Statuses
| Status | Meaning | Selectable on entries |
|---|---|---|
| Starts soon | The start date is in the future. | Yes |
| Active | Inside the grant period, or no end date set. | Yes |
| Overtime | Ended within the last 7 days. | Yes |
| Ended | Ended more than 7 days ago. | No |
| Archived | Archived by hand, regardless of dates. | No |
Document Folders
| Folder | Meaning | User action |
|---|---|---|
| Duplicates | Likely duplicate documents. | Compare with original and delete only if safe. |
| Blank | Likely blank, unreadable, or not receipt-like. | Move back if wrong; reprocess if needed. |
| Possibly prohibited | Possible alcohol, tobacco, gambling, or multiple receipts. | Review manually before using. |
Categories
| Category | Typical use |
|---|---|
| Travel | Travel, transport, hotels, trips. |
| Materials | Materials, supplies, purchased items. |
| Overheads | Operational overheads and facilities-like costs. |
| Other | Anything that does not fit the above. |
Evidence Types
| Evidence | Meaning |
|---|---|
| Invoice evidence | Receipt or invoice proving the purchase. |
| Conversion evidence | Currency conversion support for non-GBP entries. |
Manual Review Checklist
Before exporting, check:
- all required receipts are attached and receipt amount warnings have been reviewed,
- missing receipt chasers have been sent or resolved,
- duplicates have been removed or moved out correctly,
- refunds and money-in rows are handled,
- dates are correct,
- purchasers are correct,
- descriptions are grant-appropriate,
- grants/categories are correct,
- VAT has been reviewed,
- non-GBP conversion evidence exists,
- reconciliation discrepancies are understood.